Tip #59: Limit Dropped Student Access to Blackboard Courses

Tip: When students drop a class and are not automatically removed from Blackboard, you can limit their access to the course.

Limiting access to students who drop the course mid-semester

Students who have dropped a course mid-semester will not be removed from your Blackboard course roster. This is designed to allow instructors to keep records of all students in the course. Removing a student from the Blackboard course will delete all information, including grades for that student.

Here’s how to limit access and retain student information:

1. Go to the Blackboard Control Panel, and click on List/Modify Users
2. Type the student’s last name, or click search to list the whole class roster
3. Select properties next to the student’s name
4. Scroll down to Section 4: Role and Availability
5. Under Available (this course only) select No
6. Click Submit
   

NOTE: Limiting access to students will not remove them from your grade book. However, the student will no longer be able to log into the course.

Removing students from a course

If a student is not enrolled in the course per your WebAdvisor roster, removal of the student may be appropriate. Keep in mind that all student data will be removed including grades, assignment submissions, and course statistics.

NOTE: Blackboard roster updates occur several times a day through the twelfth class day. It is possible that during these first days of the semester, students removed from a course will be added back into the course when the roster updates occur. Removing students after the twelfth class day will be permanent.

Here’s how to permanently remove a student from the course:

1. Go to the Blackboard Control Panel, and click on Remove Users from Course
2. Type the student’s last name, or click search to list the whole class roster
3. Place a checkmark next to the student’s name
4. Type the word Yes
5. Click Submit
   

NOTE: Official student rosters can be obtained from WebAdvisor and compared with Blackboard. Students who are not listed in Blackboard but listed in WebAdvisor should call the Help Desk at 940-898-3791 for assistance.